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DHL automates invoice processing
“The new KODAK i4200 scanner – with a speed of 100 pages per minute (double sided) and a document-feeder capacity of 500 sheets – came out at the top of DHL’s selection list.”
DHL recently bought two KODAK i4200 document scanners from Docspro. DHL will use the scanners – both recent additions to Kodak’s product range – to scan all incoming invoices and process them automatically.
DHL processes 1,000,000 invoices
DHL receives 1 million invoices a year at its office in Maastricht. But the number of pages the scanners will be processing is much higher: invoices can be both single and double sided and often consist of several pages (more than ten pages is common).
After the invoices have been scanned, the scans are automatically sent to an OCR (optical character recognition) application that is run in DHL’s Data Center. The OCR application recognizes the relevant data on the invoices and sends it to the corresponding budget owner or manager for approval. Once approved, the payment process starts. By fully automating this process, DHL has achieved huge cost savings and always knows where the invoices are in the organization.
The right scanner
When selecting the scanners, DHL looked at more than just the initial investment. Other factors, such as productivity, quality and maintenance costs also played an important role. The new KODAK i4200 scanner – with a speed of 100 pages per minute (double sided) and a document-feeder capacity of 500 sheets – came out at the top of DHL’s selection list.
KODAK’s Perfect Page technology guarantees exceptional images, even for complex documents with several colors or high contrast variances. Images are automatically adjusted and trimmed, making crooked documents and black margins a thing of the past. Intensity and contrast are automatically optimized for each image separately, whether they are in color, grayscale or black and white, without affecting the performance when processing large volumes of documents.
The KODAK i4000 scanner series – launched worldwide by Kodak in April 2010 – is equipped with the newest LED lighting technology. The advantages of LED technology – instant warm-up, very long life and very low energy consumption – make the Kodak document scanner the perfect solution for companies wanting to do sustainable and “green” business.
An advanced multi-feed detection system guarantees that each page is fed individually. The KODAK i4000 scanners combine high quality and productivity with an attractive price. The scanners are serviced by Kodak themselves, which guarantees optimal uptime.
Thanks to the state-of-the-art technology used in the KODAK i4200 scanner, document processing at DHL is more cost effective and faster, giving the company an advantage in a highly competitive market.
Since 1994, Docspro has been a leading player in the field of digital archiving, digitalization and document management. Docspro supports your business processes with highquality technological solutions. Its scanning and archiving solutions facilitate standard integration with all the usual business applications (SAP, FIS2000, FMS, MS Dynamics, SharePoint, Oracle, etc.), thus avoiding lengthy implementation procedures.
Its team of certified employees and its extensive network of established business partners make Docspro the ideal partner for almost every solution in the field of document capture and document & workflow management. Docspro’s good working relationship with suppliers and partners is underscored by the many awards it has received, including the Kofax Platinum Award, Top Kofax Reseller Award for Europe, and the IBM Information Management Award for Europe. docspro.nl
Kodak’s Document Imaging business is the industry’s leader of innovative document capture products, software and services. Kodak has the broadest portfolio of document capture products, software, capture-based solutions, and service and support to provide the most easy to use, accessible, scaleable, and affordable solutions for its customers to better capture, manage, archive and deliver critical business information.